2023-2024 Family Co-op Manual

HOB+ Enrichment Program
Family Manual 2023-2024


What is the HOB+ Enrichment Program?

The HOB+ Enrichment Program (HOB+) is an educational and enrichment program for diverse homeschooling families located in Fauquier, Stafford, Culpeper, Orange, and the surrounding counties.  HOB+ Enrichment Program is open to all new and current HOB+ members.  By enrolling in the HOB+ Enrichment Program you will also have full access to all HOB+ co-op events, clubs, field trips, playgroups, support, and activities!


Mission Statement

The HOB+ Enrichment Program’s mission is to provide an educational, enriching, and nurturing environment where students can come together to participate in group classes.  This was created to assist in providing supplementation and enrichment to your student’s education, and to encourage connections within the homeschooling community.


Statement of Purpose

1. To teach our children responsibility, respect, and cooperation.

2. To provide group educational opportunities.

3. To share educational successes and failures with each other.
4. To encourage, fun and safe social opportunities for the homeschool community.



The HOB+ Members Facebook page (FB), Homeschool Life (HSL) and email will be the primary means of communication. Members are responsible for checking their email the night before and morning of classes for important news related to HOB+.  If you do not have access to email, please inform HOB+ leadership.


Pertinent information will also be added to the HSL website at: https://www.homeschoollife.com/2176/index_public and FB https://www.facebook.com/groups/HOBMembers


If you need to contact the director:  hob.director.llombardo@gmail.com or (540) 845-2526.

Parent and Student Responsibilities


Parental Responsibilities

1. Respect and adhere to all guidelines in the HOB+ Enrichment Program manual.

2. Contact the instructor as soon as possible if your student will be absent.

3. Review the entire manual with your student.

4. Check email and/or HOB+ Members Facebook page the night before and morning of classes to stay informed of HOB+ business.
5. Arrive on time. Tardiness is very disruptive to the instructor and the class.

6. Once classes have ended for the day, be prompt in gathering your children and belongings; then relocate outside to socialize. This will allow the instructors’ pack up and for clean-up volunteers time to clean the classrooms.

7. As a co-op everyone is required to help in some way.  Upon registration you will be required to select at least one volunteer option, some have the options for younger siblings to attend, so there is something for everyone.  

8. If you have issues and/or concerns, contact the instructor to schedule a time to talk. During class or in front of others is not the best time for an important conversation.

9. If paying in monthly installments, please pay on time. Payments are due the first Friday of each month.  If payment is not received by the third Friday, your students will be unable to attend until the missed payment is up to date.

10. If something is seriously damaged by your child(ren), you will be held liable for damages.


Student Responsibilities

1. Respect Yourself: Conduct yourself in a safe and orderly manner.

2. Respect Others: Be kind to peers. No pushing, hitting, shoving or hurtful language will be tolerated. This also means to be respectful to instructors and volunteers inside and outside of the classroom setting.

3. Respect Property: The Bealeton Baptist Church (BBC) and HOB+ have been more then generous in allowing us to use their facilities. Take care of all you touch. If something does get damaged, report it to an instructor right away.

4. Be on time, prepared for class, and ready to learn.

5. Keep your electronic devices turned off or set to vibrate and in your backpack during class.  No electronic device use of any kind – texting, calling, listening to music, playing games, etc. - is allowed during class time unless instructor-approved.

6. Bring a sealable water bottle and a backpack each week to class.

7. If you are here during the lunch break, bring a packed lunch. But please do not bring nut product to HOB+.

8. Clean up after yourself in your classroom as well as lunch.


School Calendar 2023-2024

September 1, 2023

1st Day of Classes
Monthly Payment Due

September 15, 2023

SPIRIT DAY!  Wear HOB+ Colors!  Purple & Green

October 6, 2023

Pizza Day!
Monthly Payment Due

October 20, 2023

SPIRIT DAY!  Marvel -vs- DC 

November 3, 2023

Pizza Day!
Monthly Payment Due

November 17, 2023

SPIRIT DAY!  Anything BUT a Backpack Day

November 18-27, 2024:  NO CLASSES!

December 1, 2023

Pizza Day!
Monthly Payment Due

December 15, 2023

SPIRIT DAY!  Animal Invasion

December 22, 2023

Last Day 1st Semester

December 23, 2023 - January 8, 2024:

January 5, 2024

Possible make up day

January 12, 2024

1st Day of 2nd Semester
Monthly Payment Due

January 19, 2024

SPIRIT DAY!  Cats -vs- Dogs

February 2, 2024

Pizza Day!
Monthly Payment Due

Feb 16, 2024

SPIRIT DAY!  That’s History

March 1, 2024

Pizza Day!
Monthly Payment Due

March 15, 2024

SPIRIT DAY!  Crazy Hats and Silly Socks

March 23 - April 8, 2024:

April 12, 2024

Monthly Payment Due

April 19, 2024

SPIRIT DAY!  Tie dye day!

May 3, 2024

Pizza Day!
Last Monthly Payment Due

MAY 17, 2024

SPIRIT DAY!  Purple -vs- Green
Last Day of Classes

May 24 & May 31, 2024

Possible Make Up Days


Classes will be held on Tuesdays at HOB HQ and Fridays at BBC.  Please sign in your children by 9:15am and meet in cafeteria for morning meeting.  Classes begin promptly at 9:30am.


Operating Schedule 2023-2024

Normal Operating Schedule

Set-up:                        8:30am-9:00am
Doors Open:              9:00am
Morning Meeting:    9:15am-9:25am
Session 1:                   9:30am-10:25am
Session 2:                   10:30am-11:25am
Lunch Break:              11:30am-12:25pm
Session 3:                   12:30pm-1:25pm
Session 4:                   1:30-2:30pm
Parent Pick-up:          2:30pm
Clean-Up:                   2:30pm-3:00pm

1-Hour Delay Schedule

Set-up:                        9:30am-10:00am
Doors Open:              10:00am
Morning Meeting:    10:15am-10:25am
Session 1:                   10:30am-11:10am
Session 2:                   11:15am-11:55pm
Lunch Break:              12:00pm-12:55pm
Session 3:                   1:00pm-1:45pm
Session 4:                   1:50pm-2:30pm
Parent Pick-up:          2:30pm
Clean-Up:                   2:30pm-3:00pm


Inclement Weather Policy

In cases of inclement weather, the decision regarding cancellation or delayed opening will be made at 7:00 am. Parents will be contacted via email and HOB+ Facebook Group page.  

Our choices will be:

  • Hold classes as planned.

  • Have a 1-hour delayed opening.

  • Or cancel class for the day.

If multiple snow days are missed, we will make up those days at the end of the school year.
*Please be advised: It is at your own discretion to travel to and from classes in inclement weather. Please decide based on your own family’s safety.


Illness Policy

For the consideration and well-being of others, please do not bring a child to class who is experiencing any of the following symptoms:


1. Fever over 100.4°F (within the last 24 hours)

2. Diarrhea, nausea, or vomiting (within the last 24 hours)

3. Cough (not related to allergy)

4. Virus or infection known to be contagious or parasites such as, but not limited to, conjunctivitis, chicken pox, measles, mumps, rubella, influenza, strep throat, lice, etc.

5. Difficulty breathing or shortness of breath (not asthma-related)

6. Questionable rash           

7. Discharge in or around the eyes

8. Green or yellow nasal discharge           


If a student becomes ill during class hours, the parent will be notified to pick up their children promptly.

Allergies & Medical
If your child has any food or environmental allergens, be sure to complete the Student Medical Form and return it promptly to HOB+. While HOB+ makes every attempt to decrease allergen exposure for participants, ultimately, it is the responsibility of the parents to ensure everyone is aware of the allergens and that the proper precautions are in place for the child's well-being. We ask that none of the students bring peanut products.


Arrival & Departure Procedures

Please park in the back gravel parking lot behind BBC.  This lot is located on Schoolhouse Road.  The front lot is reserved for church business during HOB+ hours.  ALWAYS be mindful of students crossing the parking lot and playing on the playground.


Always enter and exit the building through the front door (not the chapel entrance).

Signing in and Out Procedure:

A parent/guardian must always accompany the child(ren).  Students under the age of 16 should never be dropped off outside and left to enter alone.  Teenagers that are 16 and older may enter and sign themselves in since often they drive themselves.

Students that drive themselves will need to submit a special exception liability waiver form and have it file before September 1, 2023.


Everyone must report to the welcome table in the cafeteria to sign your child(ren) in and out every week, as well as find important information and submit payments for instructors.


Safety and Building Usage

1. No running in the building.

2. Do not bring weapons of any kind.

3. No illegal drugs, alcohol, or tobacco or vaping products permitted on the premises.

4. Students must ask to leave the classroom.

5. Stay in HOB+ approved rooms only.


Please remember that the Bealeton Baptist Church are our supportive hosts. We need to show our appreciation by using their property and belongings with care.  Be respectful as we do not wish to lose the privilege of using their facility.



If property and/or equipment are damaged intentionally or as a result of disregarding the rules of conduct set forth in this manual, the parent and/or guardian will be held financially responsible for any repair or replacement of such damaged property and/or equipment.


Study Hall

This “class” is provided as a place to go if a student has a session open between enrolled classes.  Students should come to the study hall prepared to engage in studies or quietly read.  When in Study Hall, they should be quiet and courteous to other students completing their work. Students may ask instructors for assistance as needed.


Students between classes may not go outside or wander around BBC.  Study Hall for Sessions 1 and 4 is reserved for students of volunteers or instructors unless special arrangements have been made.


Homework Expectations

Many of the classes in HOB+ require extra assignments at home (mainly at the middle school and high school level). Parents should review the syllabus for homework expectations per class and ensure your student(s) complete it. HOB+ is a supplemental educational and enrichment program and does not take the place of your home education. Ultimately, it is the parent’s responsibility to oversee their child’s education.



Student Supplies & Storage

Required textbooks and supplies are listed in the Class Descriptions. Students are responsible for bringing supplies requested by the teachers for each class every week. HOB+ recommends the use of backpacks since students will have to carry their supplies for each class. 

There are storage bins set up in the welcome area labeled for each family to store possessions and lunch boxes.  Parents should periodically check supplies to ensure their children are prepared for their classes. All supplies should be marked with your child’s name. 


We recommend that every student have the following:  Backpack, labeled sealable water bottle, lunch or snacks.


Enrollment & Registration

Enrollment in HOB+ Enrichment Program is established when the registration form has been submitted, the registration and supply fees have been paid, and the membership/registration packet including all required forms with the appropriate signatures have been received. Registration is done on a first come, first served basis.


  1. Enrolled students from the previous year are offered enrollment first.

  2. Next, current HOB members can enroll.

  3. Last, enrollment is opened to the wider community.


Classes are capped for enrollment and have a minimum enrollment requirement. HOB+ reserves the right to cancel classes due to low enrollment. Cancelled classes due to low enrollment will be determined on August 18th, 2023.  Enrolled families will be notified at the time via email.


Should HOB+ have to close enrollment due to maximums being met, students may be put on a waiting list and invited to fill vacated spots at the discretion of instructor.


***A Waiver and Medical Release Form signed by the parent is required for each student to participate in the classes. Registration WILL NOT be complete without properly completed forms.


Registration and Supply Fees

A nonrefundable registration fee of $90.00 per family is due by August 1, 2023 to assure your family’s participation in HOB+ Enrichment Program. This fee covers insurance, facility use, cleaning, and administrative fees.  We will accept late registrations if there is space available.


Instructor supply fees are non-refundable and required by August 1st of each calendar school year.


Payment for Classes

Parents can pay for classes in two ways:


  1. Pay instructors in full at the beginning of the school year.

  2. Pay in monthly installments due the first Friday of each month.

    Checks should be made out to the instructor and left in the instructor’s folder at the welcome table.  Cash must be placed in an envelope labeled with the instructor’s name, student’s name, and class.


Refund Policy

Registration and supply fees are non-refundable. If a student chooses to withdraw from a class by the third week of September, only the September monthly class fee is required.   


Late Additions

If you are joining HOB+ mid-semester, check with the individual instructors. Late additions to classes are at their discretion. However, foreign language classes close to additional students on Week 3 of the first semester.



It will be the instructors’ responsibility to procure a substitute from our Substitute List if s/he is not able to teach a class. All instructors should have emergency substitute plans prepared and on file at HOB+ Headquarters. All substitutes must have a background check performed and attend the required BBC safety class to be approved by HOB+.


Instructor and Co-op Volunteer Requirements

1. All instructors, substitutes, playground monitors must pass a background check. The cost of the background check is: $15.00

2. Instructors are responsible for collecting payments from their students’ families. If you are having issues collecting payments from a family, please contact the HOB+ Leadership Team.


3.  We are a completely volunteer run co-op. As such, everyone is required to contribute assistance some way or another. Upon registration, families will be required to select at least 1 way to help the HOB+ Enrichment Program run smoothly.  (BC) means additional $15.00 background check required (YSW) means that younger siblings are welcomed.  
*Will need to attend occasional HOB+ Enrichment Program meetings.

*Enrichment Class Instructor (BC)

Substitute Teacher (as needed) (BC)

Recess Monitor (1x per month) (YSW) (BC)

Afternoon Clean Up (1x per month) (YSW)

*Special Events Coordinator (Pizza Day, Spirit Day, Parties) (YSW)

*Communications Director (as needed) (YSW)

Morning Set Up (1x per month)


Student Code of Conduct & Disciplinary Actions

It is the parents’ responsibility to make sure all students understand the rules that are in place. Please review the Student Code of Conduct with your child. If students do not comply with the Student Code of Conduct, disciplinary actions will be instituted.


Expectations that all students are to follow:


1. Respect Yourself:

Respect yourself so that you may do the same for others.


2. Respect Others:

Be kind to your peers. No hurtful language, pushing, hitting, shoving or any physical aggression will be tolerated.  Bullying will also not be tolerated.  Respect must be extended to the teachers, teacher’s aides, hall monitors, and HOB+ leadership team.


3. Respect Property:

Always respect the building and property. If a student seriously damages anything, parents will be financially responsible for the damage and more serious disciplinary actions may occur.


Discipline for not meeting the above expectations will be handled as follows:


Step 1: Student will be encouraged to improve behavior and reminded of the expectations by the instructor and/or volunteers.


Step 2: Student will be reminded of the expectations by the instructors and/or volunteers and provided redirection and/or given warnings to correct behavior.

Step 3: If the student continues the disruptive or disrespectful behavior, the student will be removed from the classroom and parents will be notified.


The following, more serious infractions will not be tolerated in any way and will result in immediate dismissal for the day. The parent will be required to immediately retrieve their child and meet with a HOB+ team member. Depending on the seriousness of the offense, the student may be dismissed from the program completely. No refunds will be provided. Consequences for serious infractions are as follows:




Threats and/or intimidation toward teachers, parents, or fellow students.

Parents will be notified; possible removal from the classroom and HOB+ depending on the severity.

Willful physical harm causing harm or injury to any person.

Immediate removal from HOB+ without refund


Parents will be notified, and HOB+ leadership will be made aware of the situation; depending on the situation, further consequences may ensue including removal from HOB+ without refund.


ZERO Tolerance Policy

We desire to provide a safe and nurturing environment for all students, there is a zero-tolerance policy regarding students in possession of the following:

  • Firearms

  • Alcohol

  • Illicit Drugs


If your student is found to be in possession of any of these items, a single infraction will result in the immediate, permanent dismissal of the student from HOB+ and the appropriate authorities will be notified.


Grievance Procedures

We request that no grievance be handled in front of students. We also request that everyone involved keep the matter confidential. There should be no outside involvement without the knowledge of all parties involved, including talking to other parents/teachers.


We seek to provide a positive environment for the students and families, even when there are grievances.


For effective problem solving, it is necessary to seek help in a manner in which all involved are respected. Should anyone experience disagreement within HOB+, s/he must adhere to the following steps to resolve the situation. Out of respect for one another, confidentiality will be upheld. Refusal to adhere to this policy may result in dismissal from the HOB+ without refund.


Steps for Resolution of Grievance


1. Communicate directly with the person with whom you have a disagreement.

2. If not resolved, involved parties meet with a member of the HOB+ leadership team to air the grievance and find a solution.

3. If the issue cannot be resolved, it will be presented to the entire HOB+ Enrichment Program leadership team who will attempt to mitigate the situation for all parties involved.


Parental Code of Conduct

Following are the responsibilities of parents involved in HOB+:


  1. Check for papers/emails regarding supplies students need each week.

  2. Ensure that student’s complete homework and at-home projects.

  3. Accompany your child into the building every day to sign-in and sign-out.

4.  Pay tuition and class fees promptly.

5.  Communicate any special needs that your child may have to teachers;

for example:

  1. Students with ADD/ADHD may need to stand.

  2. Child with bladder issues may need to go to the bathroom often.

  3. Child may need to go to parents for medication.

  4. Students are far below average in reading ability.

  5. Students have Dyslexia, Dyscalculia, Dysgraphia, etc.

  6. Student has panic attacks, anxiety, depression.

This will allow your child’s teacher to accommodate their needs better.
6.  Discuss problems or concerns with teachers after class and not in front of other students.

7.  Due to limited space, please refrain from sitting in your students’ classes unless you are a designated helper. You may request permission from a teacher under special circumstances. Your presence may be disruptive.

8.  Arrive a few minutes early so you have adequate time to get your students signed in. Coming late on a consistent basis is extremely disruptive to the teacher and other students in the class.  Being late will also cause your family to miss the Morning Meeting where we will have special announcements and bonding time.

9.  Read this manual with your student(s) and familiarize yourself with all of it.


Examples of Unacceptable Parent Behavior


  1. Disrupting the class for reasons other than emergencies, including but not limited to socializing with teacher and students during class time.  If you need to speak to your child, wait until after class.

  2. Disciplining children not directly under your authority.

  3. Talking over the class or correcting the teacher during class.  Please speak to the teacher afterwards in private if you have any concerns.


Lost and Found

HOB+ is not responsible for lost and/or stolen items. Please label supplies and student items appropriately. A LOST & FOUND bin is located under the welcome table.  Unclaimed contents will be donated to Goodwill at the end of each semester.  At the end of each semester all remaining items in the bin will be donated to Goodwill.


Leadership Team

HOB+ consists of volunteers who are dedicated to promoting fellowship and knowledge in the homeschool community. HOB+ Enrichment Program is continually preparing for the next semester, and we are always happy to receive input and suggestions about classes that would interest your students. The members of the leadership team for the 2023-2024 school year are: Laura Lombardo and Laurie Tiemens.  There is also a suggestion box located on the welcome table if you have input as well. 


Additional Handbook Information

HOB+ reserves the right to append, delete, or modify any section of this manual as needed.


Updated 06/17/2023

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